Mandatory documents for a Schengen visa

Mandatory documents for the application of a short-stay Schengen visa in the Netherlands

When you are one Short stay Schengen visa If you are going to apply for the Netherlands, it is important that you submit the correct documents and evidence. Failure to provide the correct documents will cause delays or even refusal.

To apply for a visa, the applicant must have a valid passport, which is not older than 10 years. The foreign national may not pose a threat to public order, national security or the international relations of one of the Schengen countries. In addition, there are a number of conditions, which you can read here: about the visa procedure »

Apply for a visa for the Netherlands

You always apply for a visa at the Dutch representation in your own country (country of origin). Or in the country where you live with a valid residence permit (country of residence).

A visa application starts with filling in a visa application form and then collecting the required documents such as proof of travel medical insurance.

Use a checklist

In order not to forget anything, we advise you to use the checklists that the Ministry of Foreign Affairs has made available for this purpose:

• checklist – business visit
• checklist – tourist visit
• checklist – visit family/friends

The documents for the application for a Schengen visa must be submitted in Dutch, English, French or Spanish (or translated into one of these languages).

Think about this

When applying for a Schengen visa, keep the following in mind:

• You will not be in possession of your passport during the visa application process.
• An application without the complete set of documents may lead to a rejection of your visa application.
• Competent authorities may request additional supporting documents.
• In case of a rejection, the paid visa amount (fees) will not be reimbursed.

Mandatory medical travel insurance

An important condition when applying for a short stay visa (Schengen visa) is that the applicant can demonstrate that there is a medical travel insurance is closed for the stay in the Netherlands. The medical travel insurance must meet the following EU conditions:

• The validity of this travel insurance must be equal to the total visa period.
• The travel insurance must be valid in all Schengen countries (minimum Europe coverage).
• The travel insurance must cover repatriation costs and urgent medical expenses.
• The cover for medical costs must be at least € 30.000.

Close who and where?

The medical travel insurance may be taken out by a guarantor, sponsor or family member in the Netherlands. The sponsor is then the policyholder and the visa applicant is the insured. The policy of the Schengen insurance can then be forwarded to the visa applicant.

Medical travel insurance and guarantee

If you guarantee a foreign guest or partner who wants to visit the Netherlands, it is advisable to take out medical travel insurance yourself. Not only is this a requirement for your guest's visa application, but it also provides financial protection for you. As a guarantor, you are financially responsible for any medical costs that your guest incurs during their stay in the Netherlands, and these costs can be significant.

By taking out the insurance yourself and sending the policy to the visa applicant by email, you have control over the process. It is advisable to ensure that you are the policyholder (the person paying the premium) and that your guest is the insured person. A major advantage of this is that any damage payments are transferred to you instead of to your guest's bank account.

A good option for this situation is Travel Risk Insurance from Allianz Global Assistance. This is an excellent travel medical insurance policy specifically designed for Schengen visa applications. It provides the necessary coverage and meets the requirements for obtaining a Schengen visa. By taking out this insurance, you ensure that you meet the visa requirements and offer both yourself and your guest financial protection during their stay in the Netherlands.

Stake out Schengen insurance with a Dutch insurer

Taking out medical Schengen insurance with a Dutch insurer has several advantages, especially for those who guarantee a foreign guest or partner. Some important benefits are:

1. Dutch law: By choosing a Dutch insurer, the insurance falls under the Dutch legal system. This means that you as a consumer are protected by Dutch law, which offers you rights and guarantees.
2. Strict supervision: Dutch insurers are under strict supervision by Dutch supervisors, such as the Netherlands Authority for the Financial Markets (AFM) and De Nederlandsche Bank (DNB). This supervision ensures that these insurers are reliable and meet high quality and integrity requirements.
3. Reliability: In general, Dutch insurers are considered more reliable than some foreign insurers. This is due to the strict supervision and good reputation of the Dutch insurance market.
4. Ease of communication: If you take out insurance with a Dutch insurer, you can communicate in your own language. This is particularly useful for questions, problems or claims. It prevents language barriers and makes the process easier and more understandable.
5. No International Call Charges: You do not have to call abroad for questions or claims, which prevents costs and possible complications with international calls.

All these factors make taking out Schengen travel insurance with a Dutch insurer an attractive choice, especially in case of high costs or complex situations. It provides security, convenience and accessibility, contributing to a smoother experience for both the guarantor and the visa applicant.

Premium medical insurance

Europe coverage	€ 2,-
Global coverage	€ 3,-
Winter/special sports	€ 1,15
Cancellation	5% of travel sum
Minimum premium	€ 11,50
Policy costs	€ 4,50
Premium per person per day. Up to and including 69 years.

What is insured?

• SOS charges (including assistance, rescue and search).
• Medical expenses* (including hospital, specialist and doctors).
• Repatriation (including ambulance plane and transport of mortal remains).
• Burial or cremation costs and arrival of family.

* Medical costs are monetary compensation for doctors (fees) and costs of:

• hospitalization;
• operation and operating room use;
• prescribed X-rays and radioactive irradiations;
• prescription medications, bandages and massage;
• medically necessary transport, including any medically necessary evacuation and transport from a ski slope.

Your travel documents (purchase costs, laissez-passer, replacement visa or other official travel document), replacement clothing and/or toiletries and damage to accommodation is also insured. The following is also covered:

• illness, accident or missing person of the insured;
• death of the insured, illness, accident or death of the insured's family not traveling with him;
• death of a co-insured travel companion;
• damage to property of the insured in the country of residence;
• costs due to forced delay.

Related articles:

• Need Schengen visa insurance?
• Travel insurance for a visit to the Netherlands
• Visa application checklist
• Mandatory documents Schengen visa
• Short stay Schengen visa